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Executive Assistant (Full-Time)

Job:Executive Assistant Full Time Salaried Position – Office of the CEO

Job Purpose: The purpose of this position is to provide a high level of administrative support to the CEO and as directed, the Executive Team. You would relieve the CEO of administrative detail in order to maximize the CEO’s time efficiency in such things as co-ordination of the CEO’s activities, arrangements for major functions, the prioritization standards for the screening of the CEO’s telephone calls, mail, email and appointments among other duties as required. This position would require you to co-ordinate and make travel and accommodation arrangements for the CEO and the Board of Directors while in addition, managing the activities and requirements of the Board of Directors.

As necessary and on behalf of the CEO, you would be required to contact and liaise with high level executives from other organizations in addition to political representatives from various levels of government. You would also prepare agendas for a variety of meetings attended by the CEO along with appropriate supporting material and further, record meeting minutes and prepare for distribution to the applicable parties involved. Your duties would also include general office duties such as ordering supplies, maintaining records, performing data and record keeping functions as well as relieving other positions temporarily as needed.

Qualifications: Work requires a business/office management background generally equivalent to a Bachelor’s Degree in business or secretarial related field. Knowledge generally acquired through minimum six years of executive secretarial experience of increasing variety and/or complexity or equivalent combination of education and experience. Experience in Finance and Accounting is an asset.


  • Highest levels of professionalism and confidentiality in all aspects of the job; Represents the CEO by welcoming visitors, reviewing correspondence and answering questions and meeting requests directed to the CEO;
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, dictation/minute taking and other office procedures and terminology to aid in preparation of letters & memos, reports and spreadsheets, database or presentation software for the CEO;
  • Ability to effectively co-ordinate and book travel and accommodation arrangements and manage all requirements in the set-up and execution of meetings; Ability to effectively execute and manage all affairs and requirements of the Board of Directors;
  • Active listening skills in order to relay pertinent material to the others giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times;
  • Ability to communicate complex information to various audiences through use of excellent written/verbal communication skills;
  • Ability to maintain and prepare expense reports, obtaining CEO approval for all expense claims and processing payment;
  • Demonstrates attention to detail and effective decision-making skills to respond to high-pressure situations; Use logic and skill to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems;
  • Demonstrated accountability by planning ahead, managing time well, being on time, being cost conscious, thinking of better ways of doing things, demonstrates ability to follow instructions, maintains appropriate appearance, complies with organizational policies and procedures, and has a willingness to learn;
  • Demonstrates exemplary performance and the highest degree of professionalism through the ability to work as part of a team by being helpful, respectful, approachable and team oriented, building strong working relationships and a positive work environment, is responsible, honest, loyal, interacts with others tactfully, resolves conflicts appropriately, and adapts to change.

Conditions of Employment: Hours of work do not fall into the parameters of a 9-5 Monday to Friday position but are scheduled as operations dictate. Evenings and weekends may be required from time to time. Travel may be required therefore a valid BC driver’s license in good standing and a valid passport are necessities. Light lifting duties may be required in the set-up of meetings, conferences or events. Position requires sitting at a desk for extended periods of times.

Application Process:

Consideration will be given to those submitting a cover letter and an updated resume clearly stating how they meet the qualifications. Deadline for receipt of applications is March 30, 2015 at 12 Noon. Applications may be submitted by email or regular mail to or fax to:

Eugene Golf, Resort & Casino
7777 Mission Road
Cranbrook BC, V1C 7E5


Please quote “Executive Assistant” in the subject line of the email

Other Information: This competition may be used to create an eligibility list for permanent, term and acting positions.